10 Tips for Finding Your Event Photographer

When planning a wedding or event, there are so many details and things to think about.  It can be overwhelming, but many of those details will come and go as your wedding does.  One celebratory day to mark the start of wedded bliss!   One aspect, however, will live on in your home, on your website, in your books and on your holiday cards for years to come, is the photography.  With that in mind, we are pairing up with one our favorite local photographers, Zach Brigham whose work is nothing short of incredible. 

The actual photos are one thing, but there are an array of things you should think about before you decide on your photographer to ensure it’s the perfect fit for your perfect day.  We worked with Zach to give us a list of things that planners, couples or hosts should think about prior to your search. 

1. Understand what style of photographer best suits your event.

Knowing your personal styles, or that of your event, will help narrow down your choices of photographer and hone in on what you want your event - and photos - to convey.  Some examples of photography or editing style are: editorial, documentary, journalistic, traditional, light & airy, moody, film, vivid color.  Make sure to research those terms prior to reaching out so you’re clear on what you’re looking for.

2. Set your photography budget.

This is an important number to know when going into any wedding or event planning, so being specific with this in your search for a photographer is no different.  We suggest creating a range you feel comfortable with and sticking with it.  While it might seem expensive, most people don’t realize not only are you paying for the photographer's time taking the photos, but this cost also accounts for the preparation and the hours of editing that many photographers do to ensure your event is picture perfect!

3. Consider a package to help save some money.

Many wedding photographers offer packages for things like: engagement photos, rehearsal dinners, bridals and some even have a videographer on staff (or a partner with one).  Think about what other elements you plan to have a  need for and make sure to tell them upfront so they can work on a package that is more cost-effective for you. 

Zach often works with couples to shoot their engagement photos at a discount as a part of his packages. He gives discounted bridal sessions and engagement sessions when booking full wedding day hours.

4. Provide a shot list.

Most seasoned event photographers have a great idea of what photos they need to capture (the audience, speakers, B-Roll, etc).  But if you want photos of your event swag, or wedding photos with your Great Aunt Linda, make sure your photographer knows.  They can usually provide a sample for you as a starting point, but  if it’s important to you, write it down so they can plan accordingly. 

5. Determine your event timelines.

It’s important to understand your event timeline and when you expect photographers to be onsite shooting.  For example, if you want the photographer to gain lots of setup photos of your big conference, that will be additional hours.  If you want the photographer to capture you and the bridesmaids getting ready, that’s more time.  Make sure you are on the same page about what times will be covered and what times would be an additional ask.

Zach says the best shot lists have: groups of people (formal family portraits list), timing, sensitive relationships that should be taken into consideration, particular ‘item’ shots, must-have wedding scenes.

6. Understand the photographer’s staffing.

This may come as a shock - especially looking at Zach’s photos - but photographers are not super heroes, they can’t magically poof from the church to the reception venue and back again.  They can’t be in every breakout session at once.  While one photographer may be enough for most events, larger events or high-activity events might require additional staffing.  If you want multiple angles of saying “I do” or different shots of the same keynote speaker, you may need additional staff on your photography team.  Make sure they know this ahead of time!

7. Learn about photo delivery.

This can be the most contentious part of any photography agreement.  It’s important to understand the photographer's delivery SOPs - and compare them to your expectations.  For example, photographers usually have standard process on: 

(1) How many sneak peek photos you’ll receive (and when you’ll receive them)

(2) Turnaround time receiving all edited images

(3) How the photos will be delivered (digital album, hard drive, etc)

(4) What happens in the event of damaged equipment, missing photos, etc

(5) Photographer rights and usage.

8. Go over the contract and payment terms.

With all your vendors, you should understand what happens in the event that the event (or your photographer) needs to cancel.  Go over the payment terms and make sure you’re comfortable with all the conditions provided by the photographer.  If something is confusing or you have a special request - let them know before you move along in the process.

9. Consider hiring a planner or day-of coordinator.

Almost all photographers will prefer that you hire at least a day-of coordinator for your event or wedding.  There are too many details and often they are asked to help wrangle the vendors or wedding party around.  Having a planner will not only ensure your event is flawless, but will allow your photographer to do their job (capture your wedding) and you do yours (enjoy the best day of your life)! 

Zach said there are times when he would consider only shooting weddings with coordinators/planners, as they are that important to the success of a wedding!

10. Know your event details prior to meeting with photographers.

This seems like a no-brainer, but before you go search for a photographer, make sure you know your date, venue and ballpark number of attendees.  Photographers are sometimes booked a year in advance, they may have September 20th open, but booked up on the 13th.  To ensure you're not wasting your time (or theirs) lock that stuff in before reaching out! 

Planning a wedding can be stressful and these photos need to last a lifetime!  By thinking through these things, you can make the process of finding a photographer much easier, and ensure you are getting the photos that perfectly capture your wedding day!

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